Administrative Associate – Innovation & Technology Center, 25-039

Administrative Associate

Position #25-039

 

WVU Parkersburg is a Community and Technical College located in Parkersburg, WV, with a branch in Ripley, WV, and soon to be Vienna, WV (We are not a branch of West Virginia University). We are dedicated to teaching and are accredited by the Higher Learning Commission to offer certificates, associate and bachelor’s degrees.  This position may require work on our Main Campus in Parkersburg, WV, or at one of our branch locations in Vienna, WV, or Ripley, WV.

 

Benefits

• Retirement plan with 6% mandatory every pay (biweekly) that is matched 100%
• Free $10,000 life insurance policy
• Your choice of 7 different Health Insurance plans through peia.wv.gov and flexible benefits such as Accident Insurance, Hospital Indemnity Insurance, Critical Illness Insurance, Flexible Spending Accounts (Healthcare & Dependent Care), Health Savings Account, Dental, Vision, Short-Term Disability, Long-Term Disability, Group Legal Plan, and Hearing
• Annual and Sick leave for full time non-exempt staff, exempt staff, and 12-month faculty
• Minimum 12 paid holidays per year
• WVU Parkersburg tuition wavier (if eligible) for an employee, employee’s spouse or dependent of a full-time benefits eligible employee who is 24 years of age or younger

 

To Apply

• Submit an Employment Application packet available at wvup.edu/jobs
• If the position requires a degree, attach a scanned copy of your unofficial college transcripts with the Employment Application packet.
• WVUP is an Equal Opportunity Employer. Minorities/Veterans/Disabled Encouraged to Apply.

 

Posted

05/22/2025 with an application deadline of 06/06/2025.

 

Employment Status

Non-Exempt/Classified/Hourly Staff, full-time regular, benefits eligible position.

 

Shift

Variable.  Full time is considered 37.50 hours a week.

 

Primary Location

Innovation and Technology Center

 

Pay Grade

04 (Salary is commensurate with education and experience)

 

Function/Summary

This Administrative Associate is integral to the operations of the Workforce Technical Computer Science Division/Workforce and Economic Development Division, playing a crucial role in ensuring the smooth and efficient operation of the division by providing comprehensive administrative support and management to the Dean’s office.  Responsible for managing a broad array of tasks as described in the following job description, this position offers an opportunity to contribute greatly to the overall success of the division and to the broader achievement of WVU Parkersburg organizational goals.

 

Minimum Qualifications

Education:

• Associate degree in Office Administration or a related field OR equivalent education and/or experience

Experience:

• 3-5 years administrative experience, customer service, or a related field.

 

Knowledge, Skills & Abilities

• Competence in using a variety of office software programs.
• Understanding of general office procedures, protocols, and best practices in administrative management.
• Excellent organizational skills across a broad range of responsibilities.
• Excellent written and verbal communication skills, including the ability to communicate professionally with students, staff and faculty.
• Ability to handle multiple tasks simultaneously, managing diverse responsibilities efficiently.
• Proactive approach to work, taking the initiative to identify areas for improvement and implementing solutions.
• Ability to work collaboratively with colleagues to achieve common goals and enhance the effectiveness of the division.
• Flexibility to adapt to changing priorities, unexpected situations, and evolving needs of the Workforce & Economic Development and Workforce, Technical, and Computer Information Technology Division.
• Skill in building and maintaining positive relationships.
• Ability to manage confidential and sensitive material.
• Project management skills.

 

Duties/Responsibilities

Administrative/ Office Management (45%)

• Respond to issues and provide guidance in problem resolution.
• Manage the Dean’s schedule and ensure all reports or other information is provided prior to meetings. To include triages scheduling issues.
• Prepare agendas, minutes, reports and other documents for regular standing meetings and meetings requested by the Dean.
• Manage daily operations of the office of the Dean to assure efficient and effective workflow.
• Manages electronic and paper filing systems.
• Serves as receptionist of the Dean’s office.
• Provides administrative support to the Dean.
• Answers phone.
• Greets division visitors, students, faculty.
• Manages scheduling Dean’s conference room and other public rooms at ITC.
• Coordinates directed mass mailing and/or email distribution.
• Maintains office inventory and marketing materials.

• Supervise, train, and provide guidance for student worker/college work-study

 

Student, Event, and Financial Support (45%)

• Provides general advising for students.
• Coordinates meetings, workshops, or onsite visits at the Innovation Technology Center.
• Coordinates all aspects of travel following state travel guidelines for the Dean.
• Coordinates directed mass mailing and/or email distribution.
• Coordinates special projects for the Dean that may involve business leaders or other college staff/faculty.
• Works with the Dean on budgetary and financial management of the division, including monitoring division budgets.

 

General (10%)

• Other duties as assigned.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

WVU Parkersburg is an Equal Opportunity Institution and does not discriminate on the basis of race, sex, pregnancy, age, disability, veteran status, religion, color, ancestry, or national origin in admission, employment, educational programs or activities. Further, faculty, staff, and applicants are protected from retaliation for making complaints or assisting in investigations of discrimination. WVU Parkersburg will take steps to assure that a lack of English language skills will not be a barrier to admission and participation in career and technical education programs. Auxiliary aids and services are available upon request to individuals with disabilities. WVU Parkersburg provides a collegial and respectful environment that values the contribution of all faculty, staff, and students.