Sec II Analyst – Institutional Effectiveness

Vincennes University is seeking qualified applicants for the position of Secretary II in the Institutional Effectiveness office.  This is a full-time, 12-month, support staff position.
This position serves the institution in developing systematic assessment and improvement systems and satisfying the Higher Learning Commission’s accreditation expectations.  The person selected for the position must be willing to develop a strong understanding of assessment and AQIP accreditation, and be willing and able to assist the Director, faculty, and staff with their assessment and AQIP needs.

Duties and Responsibilities

• Inputting assessment reports and other assessment information on the Assessment website.

 

• Assisting the Director, faculty, and staff with the development of assessment studies and reports, as needed.

 

• Assisting with final preparation and delivery of AQIP documents.

 

• Using the Banner system to help collect demographic and other assessment data.

 

• Fielding requests for assessment reports and data, obtaining the information as requested, and distributing the information to faculty, administrators, or others, as requested.

 

• Receiving, copying, scanning and filing assessment materials, reports, and studies.

 

• Reviewing and recreating the assessment website.

 

• Assisting with organization, set-up, and delivery of presentations by internal and external speakers.

 

• Recording and balancing the Institutional Effectiveness budget.

 

• Processing purchase orders and payments on the Banner Financial system.

 

• Maintaining the Director of Institutional Effectiveness’ appointment desk calendar.

 

• Preparing work orders, room reservations, auto reservations and phone repairs, as needed.

 

• Preparing travel requests and final travel vouchers, purchase orders, invoice vouchers, charge purchase orders as needed.

 

• Ordering supplies for the Office of Institutional Effectiveness.

 

• Recording and typing minutes, as needed.

 

• Maintaining office asset control records.

 

• Completing other duties as assigned.

 

 

Required and Preferred Qualifications

 

•  An Associate’s degree and a minimum of three years of secretarial or data analysis experience are required.

 

• Applicants must have excellent typing skills, and have a working knowledge of Microsoft Word and Excel, and Lotus notes.

 

• Preference will be given to applicants who have experience extracting data from the Banner system and data analysis experience.

 

•  Abilities to work independently and think creatively are essential. Applicants must be personable, possess excellent interpersonal communication skills, be able to work with a diverse population, have outstanding writing and editing skills, and have a clear understanding of, or willingness to learn, organizational structure and University policy.

 

Additional Knowledge, Skills, and Abilities

Interested persons should submit a cover letter, resume and contact information for three references to:  Human Resources, 1002 North First Street, Vincennes, IN  47591 or e-mail jobs@vinu.edu. Resumes will be accepted until April 13, 2011. EOE/AA